ScanStuff
Kia Ora and Welcome
We create lasting records by converting your paper documents into electronic copies.
Ensure your documents are scanned accurately and organised to remain accessible for years to come.
Tackling Paper Clutter
From newsletters, invoices, and receipts to contracts and historical records, paper documents can accumulate rapidly. With numerous important records to manage, it's easy to feel overwhelmed by the sheer volume of papers.Locating a specific document when needed can be exasperating, organising them properly is time-consuming, and they are prone to being lost or misplaced.
However, converting your paper documents into digital files can address these challenges.Digitising your records simplifies organisation, enhances usability, and ensures that your documents are always accessible when you need them.
Professional Document Scanning
Advantages of Professional Document Digitisation
If you need to digitise a large volume of documents, hiring us to scan your documents could be a smart move. We can efficiently and securely convert your paper documents into a highly organised, text-searchable digital format, saved to a USB. We return your originals for you to dispose of or store appropriately.
Expertise.
We possess the expertise and specialised equipment to efficiently and accurately digitise your documents. Our trained employees can handle various document types, sizes and formats, ensuring each document meets quality standards.
Time and cost savings.
Digitising large volumes of documents in-house can be time-consuming and expensive, requiring staff, equipment and workspace. Outsourcing this task to ScanStuff allows you to focus on more crucial responsibilities while your documents are scanned off-site efficiently.
Increased accuracy and quality.
We use high quality commercial document scanners and advanced imaging software to ensure precision and clarity in your scan. This reduces errors and enhances the overall quality of your digital documents.
Enhanced security scan.
ScanStuff has strict security measures to protect your documents with confidentiality and integrity. This ensures your sensitive information is handled securely and professionally.
Easy retrieval and accessibility.
Once digitised and saved on a USB, your documents can be easily stored, searched, and retrieved. This simplifies large document archive management, reduces the need for physical storage space, and enhances your document management efficiency.
Examples of Documents We Scan
Personal & Family
Birth, marriage, and death certificates
Passports and ID cards
Wills and power of attorney documents
Medical records or immunisation histories
Old letters, journals, or diaries
Family recipes or photo albums
Community & Historical
Newsletters from clubs or societies
Meeting minutes or committee reports
School records or old report cards
Historical maps or community
Creative & Professional
Artist statements or exhibition proposals
Sketchbooks or visual development notes
CVs, resumes, and cover letters
Certificates of achievement or licenses
Portfolios, press features, or reviews
Financial & Legal
Tax records and receipts
Bank statements or loan documents
Insurance policies (home, auto, health, etc.)
Contracts and agreements
Property deeds and mortgage papers
Frequently Asked Questions
What types of documents can you scan?
We can digitise a wide range of materials, including newsletters, meeting minutes, posters, booklets, photographs, and handwritten notes. If you’re unsure whether something is suitable, we’re happy to advise.Will our original materials be returned?
Yes. All original items are handled with care and returned once scanning is complete, unless you request otherwise.In what format will we receive the files?
Scanned documents are typically provided as PDFs or high-resolution image files (JPEG or TIFF), depending on your preferences and the nature of the material.Are the files published online?
No. The digitised files are returned directly to your group. If you’re interested in sharing them online, we can discuss how best to support that, but it’s entirely up to you.How long does the process take?
Turnaround time depends on the volume and condition of materials, but we’ll provide an estimated timeframe when you get in touch.How do we submit our documents?
We accept documents by post or by arrangement for drop-off. Specific instructions will be provided once we confirm your project.Is there a limit to how much we can have scanned?
To ensure quality and consistency, we may stage larger collections over time. Feel free to contact us to discuss the scope of your archive.How are documents stored and handled during the process?
We prioritise the safe handling and storage of all materials. Items are kept in a secure, clean, and dry environment during scanning.